Notion Refactor: Justin's iPhone Checklist, 2026-04-29¶

After the notion-redesign refactor, these are the remaining manual steps. Notion's API can't do them. Total time: ~10 minutes on Venus.

Order matters: do top-to-bottom.

A. Create Personal HQ page (1 min)¶

Open Notion mobile
Tap + at the bottom of the sidebar
Title: Personal HQ (use the home icon 🏠 or rocket 🚀, your call)
Drag it to the very top of the sidebar so it sits above Inbox

B. Add Linked Database views to HQ (5 min)¶

On the HQ page, add these blocks in order. Each one is: tap + in body, choose "Linked view of database", pick the DB, then configure the filter.

Section header: type /heading 2, then "📥 Today's Inbox"
Linked view of: 📥 Inbox
Filter: Sorted? = Unchecked
Sort: Created descending
Limit: 10
Section header: "✅ Today across brands"
Linked view of: ✅ Life Tasks
Filter: Scheduled <= today AND Status != Done
Sort: Priority then Due
Linked view of: ✅ JWVR Tasks (same filter)
Linked view of: ✅ Nova Tasks (same filter)
Linked view of: ✅ Fishing Tasks (same filter)
Linked view of: ✅ Bass Tasks (same filter)
Section header: "🔁 Habits today"
Linked view of: 🔁 Habits
Filter: Date = today
Section header: "📝 Daily Log today"
Linked view of: 📝 Daily Log
Filter: Name (date) = today
Limit: 1
Tap-through opens full entry
Section header: "🎯 Active Projects" (5 brand sections, optional, skip if you don't need it on day one)

C. Create Brand Reference pages (2 min)¶

Inside each of these brand pages, add a child page named "Brand Reference":

📦 Life
⚡ JustinWieb-VR
🌀 Nova Design
🐟 Wiebelhaus Fishing
🎵 Gus The Bass

Each Brand Reference page should hold (you fill in over time): - Audience profile / who you're talking to - Brand voice + tone - Visual style (link to Drive folder) - Rate card (JWVR + Nova; not relevant for Life) - Standard disclaimer text - Press kit link

This is narrative content, not a DB. One page each.

D. Pin to Favorites (30 sec)¶

Long-press each in the sidebar -> "Add to Favorites":

📊 Personal HQ
📥 Inbox
📝 Daily Log

E. Archive obsolete DBs (1 min)¶

Long-press each, select "Move to trash":

What	Why
`TEST DELETE ME` (Life > TEST DELETE ME)	Leftover from 2026-04-28 scaffold testing
`TEST DB CREATE` (Life > TEST DB CREATE)	Leftover from 2026-04-29 workflow probing
Old Life OS Tasks (the previous `tasks` DB, top-level)	Replaced by Life Tasks inside Life page
Old Life OS Projects	Replaced by Life Projects
Old JWVR Tasks (the JWVR > Tasks DB you had)	Replaced by JWVR Tasks (new DB id)
Old JWVR Projects	Replaced by JWVR Projects

If unsure which is which, the new ones live INSIDE the brand page (Life > Life Tasks); the OLD ones may be at workspace root or may have other parent paths.

F. Status enum tune-ups (optional, 5 min)¶

For each DB you actually use, open it on iPhone and edit the Status property options:

DB	Recommended states
All 5 Tasks DBs	`Inbox` -> `Next` -> `Doing` -> `Waiting` -> `Done`
All 5 Projects DBs	`Active` / `Paused` / `Archived` / `Done`
Reading & Watch	`Want to read` / `Reading` / `Finished` / `Abandoned` / `Reference`
JWVR Sponsors	`Outreach` / `Pitching` / `Negotiating` / `Active deal` / `Wrapped` / `Lost`
JWVR Production	`Idea` / `Scripted` / `Filmed` / `Edited` / `Scheduled` / `Published`
JWVR Deals	`Lead` / `Negotiating` / `Contract` / `In Production` / `Delivered` / `Invoiced` / `Paid` / `Lost`

Notion API can't reliably customize status enums; this is a 2-tap-per-option Notion UI thing.

G. Bot brain (DO NOT do yourself)¶

Services are paused (forge-inbox-capture.service, forge-lifeos-coordinator.service). Don't start them.

Bot-refiner session needs to ship brain fixes per bot-tool-additions-2026-04-29. Once they confirm done:

sudo systemctl start forge-inbox-capture.service forge-lifeos-coordinator.service
sudo systemctl status forge-inbox-capture.service forge-lifeos-coordinator.service --no-pager

Then send a Telegram capture (e.g. "test capture refactor") and verify it lands in the new Inbox properties without errors.

[Claude Code, Notion architect, 2026-04-29]