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Notion Help: Write, edit & customize

Scraped from https://www.notion.com/help/category/write-edit-and-customize/all on 2026-06-16. Reference for building workspace.justinsforge.com. 16 articles.

Contents

Archive pages

Source: https://www.notion.com/help/archive-pages

Archive lets you retire content without deleting it. Archive pages when content is outdated or no longer useful, but you still want to preserve context, history, and links.

Archiving is different from deleting — archived pages are still accessible.

Archive is currently in beta and subject to the terms of your agreement. Archive is only available for users on Business and Enterprise plans.

What happens when a page is archived

When you archive a page:

  • You will see a yellow Archived banner at the top of the page.

  • If you archive a parent page, all sub pages are archived automatically.

  • Pages will have an archive icon 🗄️ after their name.

  • If you archive a page in a database, the content will be filtered out of the view.

  • Archived pages can be viewed by going to the database’s Settings→ View archived pages.

  • By default, Archived pages are hidden from Search.

  • To search for archived content, open Search, click on + Filter→ Content status→ choose your preference.

Anyone with permission to edit a page can archive or unarchive it.

How to archive pages

Open the page you want to archive:

  • In the top-right corner of the page, click •••.

  • Select Archive.

  • A yellow banner will appear at the top of the page. It will show your name and the date it was archived.

To unarchive a page, open the page, in banner at the top of the page click Unarchive.

When to archive vs. deleting

  • Archive content when:

  • The content is no longer relevant but the information it contains may need to be referenced in the future

  • Delete content when:

  • The page is truly disposable (test pages, duplicates, etc.)

  • You want it removed from the workspace entirely

Learn more about deletion and restoring content → Delete & restore content

Places you can view archived content

  • Library

  • Search

  • Databases: Settings→ View archived pages

  • Enterprise plans only: Workspace admins can view in Content search→ View archive content

FAQs

Will archiving a page break links across the workspace?

No, existing links to archived pages will continue to work.

Can people still access archived content?

Yes. Archived pages can be accessed in Search, Library, and in database settings.

  • To search for archived content, open Search, click on + Filter → Content status → choose your preference.

Is there a central place I can see all archived content?

If your workspace is on the Enterprise plan, admins of the workspace can view archived content in Content search → View archive content. Otherwise archived content can be found in Search, Library, and in database’s settings.

Contents

  • What happens when a page is archived
  • How to archive pages
  • When to archive vs. deleting
  • Places you can view archived content

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Code blocks

Source: https://www.notion.com/help/code-blocks

Add a code block

On any Notion page, you can create a code block to display code so that it's broken out from the rest of your content and formatted by language.

  • Click the + that appears to the left when you hover over a new line. Choose Code and press enter. Alternatively, type /code and press enter.

  • With your new code block in place, click inside it to type or paste your code.

Syntax highlighting

We support syntax highlighting for a number of programming languages. To change the display language of your code:

  • Click the name of the language at the top left of the code block.

  • Type in the name of your programming language to search, then press enter to select.

Wrap your code

To eliminate side scrolling and create a line break at the edge of your code block:

  • Hover over the code block and click ••• at the top right or ⋮⋮ on the left. You can also right click on the block itself.

  • Switch on the Wrap code option.

Copy or add a caption to code blocks

Hover over your code block to reveal the Copy and Caption buttons at the top right.

  • Click Copy, and your code is ready to paste into your editor or wherever you want to share it.

  • Select Caption and enter whatever you want to say about the code!

  • Click the ••• menu for even more options.

Note: This button is invisible to users who have "Can view" permission levels on the page.

Contents

  • Add a code block
  • Syntax highlighting
  • Wrap your code
  • Copy or add a caption to code blocks

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Format your page

Source: https://www.notion.com/help/columns-headings-and-dividers

Columns

Sometimes, it makes sense to put pieces of information next to each other. In these situations, you can format your text into columns (or create side-by-side sections with headings) using drag and drop:

  • Click and drag the text you want to put in another column. (The ⋮⋮ symbol in the left margin is your handle for drag and drop.)

  • Follow the blue guides that appear.

  • Drop it where you want it. You just created a new column!

  • You can create as many columns as you want across the width of a page.

Note: Columns are available on tablet but not mobile. On your phone, you'll see the content in any right-hand column simply placed under the content in the left column.

Remove columns

To remove columns, simply do the reverse of the action you took to create them.

  • Click the ⋮⋮ icon and hold to drag the content in your right-hand column back under or above the content in the left-hand column. When you see the blue guide span the width of the page, drop it and the columns should disappear.

  • Sometimes, it's possible to have an empty column. In this case, click the ⋮⋮ icon and select Delete. This also removes the column format.

Tip: You can resize columns by hovering over the edges they share with other content and dragging the gray vertical guides that appear left or right.

Simple tables

Need to structure content in a visual matrix? Create a simple table! You can do this by:

  • Clicking the + in the left margin that appears when you hover over a new line, and select the

Table option.

  • Alternatively, use the command /table.

You can make the following adjustments to your table:

  • To add a row, hover over the bottom of the table and click +.

  • To add a column, hover over the right side of the table and click +.

  • Drag the bottom right corner of the table to add or remove rows and columns at the same time!

  • Drag the side of a column to make it wider or narrower.

  • Hover over the first cell of a row or column and select the six-dot icon to create a header row or header column. This will visually distinguish your header with a shaded background.

  • Click into a cell and select the three-dot icon on its right side to change the text and background color or clear the cell’s contents.

  • Hover over the table and select ⋮⋮ → Fit to page width to snap your table to page or column width.

Note: At this time, you can’t paste in multiple simple table cells at once.

Merge and unmerge cells

You can merge cells in a simple table to create spanning headers and visually grouped sections.

To merge cells:

  • Select a rectangular group of cells.

  • Open the cell menu and click Merge cells.

The top-left (anchor) cell keeps all content. Other selected cells are cleared.

To unmerge cells:

  • Select a merged cell.

  • Open the cell menu and click Unmerge cells.

The anchor cell keeps its text. All covered cells are restored as empty individual cells.

Convert a simple table to a database

While a simple table lets you quickly visualize information, you can convert it to a database any time you need database functionality such as filters, sorts, or specific property value types. Learn more about databases here →

  • Click the ••• menu hovering at the top of the simple table. Click Turn into database.

Tip: Not sure whether a simple table or a database is a better fit for your content? Check out this helpful guide comparing the two, with best practices on how to use each →

Headings

You can add more structure to your pages with three levels of headings. There are many ways to add a heading to your page:

  • Hover over a new line and click the + that appears in the left margin. Then, select the size heading you want.

  • Type / followed by h1, h2, or h3 and then enter.

  • Use Markdown and type # for H1, ## for H2, or ### for H3, then press space.

  • Type whatever you want. Then, press cmd/ctrl + / and choose a heading size to convert the text!

Headings can also be toggles so that you can open and close them. To turn a heading or regular text into a toggle heading:

  • Hover over the heading or text and select the ⋮⋮ that appears in the left margin.

  • Select Turn into.

  • Select Toggle heading 1, Toggle heading 2, or Toggle heading 3.

All of the content within those headings will now be collapsible or expandable so that you can keep your page clean. At this time, you’ll need to open and close toggles manually — there’s no way to open and close them all at once, or make them open or closed by default.

Table of contents

If you're working on a long document with lots of headings, you may want to add a table of contents to help your readers and collaborators easily skim the page’s content and easily jump to any section. The table of contents block is a single unit that must be moved, deleted, duplicated, and styled as a unit. To edit the text it contains, edit the actual headings on your page.

In a table of contents, you’ll see a list of all the headings used in your page. H2s and H3s will be indented to reflect your page’s structure. Click on any of the headings in your table of contents to go to that heading in the page.

A table of contents can appear in a page in two ways:

  • At the top of your page, as a block.

  • At the right side of your page as you scroll through it, as a page-level setting.

Table of contents block

There are a few ways to add a table of contents block in Notion:

  • Hover over a new block on your page and select +. In the menu that appears, find and select Table of contents.

  • Enter / in a page and start typing table of contents. Select Table of contents in the menu that appears.

Note: Indented headings will not be included in a table of contents.

Table of contents page-level setting

You’ll see a table of contents in the right side of your Notion page by default if your page has two or more headings. This table of contents will follow you as you scroll through the page so you can access it at any time. Hover over the table of contents to expand it and see all of the headings in your page.

If you don’t want to see a page-level table of contents:

  • In the page you want to remove the table of contents from, select ••• → Customize page.

  • Toggle off Table of contents.

Dividers

Breaking up content on a page can help you separate distinct sections and ideas. Dividers are a good way to distinguish these sections and add some stylistic flair to your page.

  • Click the + in the left margin that appears when you hover over a new line and select the Divider block from the menu.

  • Type / followed by div and then enter.

  • Type --- (three hyphens in a row) and a divider will automatically pop up.

  • You can drag and drop these dividers just like any other block on your page.

FAQs

Why can't I see columns on my phone or tablet?

Unfortunately, our mobile apps don't support multiple columns yet, but it's definitely on our to-do list!

Will my table of contents show titles of in-line tables on my page?

No. Even if you give your table a name in your document, this won't be reflected in the table of contents. You can, however, add a heading above the database that will appear.

If I turn individual headings a color, will that show in my table of contents?

Your table of contents will always be all one color 🖌You can change this color, and it will will apply to the whole thing. To do this:

  • Click the ⋮⋮ icon that appears when you hover over your table of contents. Or select it and hit cmd/ctrl + /. Or right click.

  • Choose Color from the menu that pops up and select which color or highlight you want.

Can I edit the text inside my table of contents?

Not directly! In order to change the text it displays, edit the individual heading blocks in your page.

Still have more questions? Message support

Contents

  • Columns
  • Remove columns
  • Simple tables
  • Merge and unmerge cells
  • Convert a simple table to a database
  • Headings
  • Table of contents
  • Table of contents block
  • Table of contents page-level setting
  • Dividers

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Source: https://www.notion.com/help/create-links-and-backlinks

Link to a Notion page

Inline in a paragraph

There are a few ways to link another Notion page inside a paragraph:

  • @-mention: Type @, then start entering the name of the page you want to link. Find and select it in the menu that appears.

  • [[ command: Type [[, then start entering the name of the page you want to link. Find and select it in the menu that appears.

    • command: Type +, then start entering the name of the page you want to link. Find and select it in the menu that appears.

As a block

You can insert a link into a Notion page as a block so you can easily place it wherever you want in the page. To do this:

  • In a page, enter the slash command /link. Alternatively, you can click the + that appears on hover to the left of any block, and select Link to page from the dropdown.

  • Start entering the name of the page you want to link. Find and select it in the menu that appears.

  • To move the block, click ⋮⋮ to the left of it and drag it to your desired location in the page.

Note: When you add a Link to page block, the linked page will show up in your sidebar under the page where you inserted the link, just like any other sub-page.

Every block in Notion has its own anchor link that can be copied and shared. These are great for directing someone's attention to a specific part of a long Notion page! To link to a specific block:

  • Hover over the block and click the ⋮⋮ that appears to the left.

  • Select Copy link to block. This will copy the URL of that specific block to your clipboard.

  • Paste this URL anywhere — in a Notion page, a Slack message, an email, and more.

Link to a web page

When you paste a web page’s URL into Notion, it can create a compact, easy-to-read link mention to help your page look nice and clean. You can even hover over the link to see a quick preview. To use a link mention in your page:

  • Paste the URL.

  • In the menu that appears, select Paste as mention.

  • The web page will be displayed with an icon, the source, and the title of the page.

Note:

  • Link mentions work best with public web pages. Any links that require certain permissions or authentication to view won’t be pasted into Notion with any rich information.

  • If your browser has cookies blocked, link mentions may not render properly.

When you link to something inside of an app that integrates with Notion, Notion can generate a preview for it! Learn which platforms are supported here →

Backlinks show you all the pages that link to the page you’re currently on. You can use these to navigate your workspace.

Backlinks are created automatically every time you @-mention a page. To see a page’s backlinks, select {#} backlinks under its title, or its properties if it’s a database page.

You will only be able to see backlinks for pages you have access to. Other people won’t see backlinks to your private pages. Backlinks to pages that are only visible to you will be labeled as Private.

In any page, you can choose whether you want to show or hide backlinks.

To customize backlinks and comments for a non-database page:

  • Click the ••• button at the top right of the page and select Customize page.

  • Open the dropdown next to Backlinks and choose whether you want to Always show backlinks, Show on hover only, or turn them Off.

  • Toggle on or off Page discussions.

To customize backlinks and comments for a database page:

  • Click ••• at the top right of the page and select Customize layout.

  • Click on the Heading module.

  • Open the dropdown next to Backlinks and choose whether you want to Always show backlinks, Show on hover only, or turn them Off.

  • Select Apply to all pages at the top of the page. Note that your backlink and comment customizations will apply to every page in the database you're in. Learn more about database layouts here →

Learn more

  • Embeds, bookmarks & link mentions

  • Layouts

FAQs

How do I automatically open Notion links in the desktop app?

If you want any links to Notion pages to open in your desktop app:

  • Open Notion in your web browser.

  • Go to Settings → Preferences.

  • Toggle on Open links in desktop app.

You'll need to have the desktop app already installed. You’ll also need to go to Notion in your desktop app and ensure that Open Notion links in browser is turned off in your settings.

What's the difference between @-mentioning a page, and adding a Link to page block?

Link to page works kind of like creating a sub-page. When you reference a Notion page this way, it will show up in your sidebar as a subpage of the page where it was linked.

@-mentioning a page creates something more like a hyperlink. Pages you @-mention won’t show up as subpages of the pages they’ve been mentioned in.

Still have more questions? Message support

Contents

  • Link to a Notion page
  • Inline in a paragraph
  • As a block
  • Link to a block
  • Link to a web page
  • Backlinks
  • Customize backlinks

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Style & customize your page

Source: https://www.notion.com/help/customize-and-style-your-content

Text styling

Notion is equipped with all the text styling features you've come to expect from any word processor — with a few more added in. Highlight any text to see this menu:

Of course, all the usual shortcuts apply, like cmd/ctrl + B for bold and cmd/ctrl + shift + S for strikethrough. But we've thrown in a couple others:

  • cmd/ctrl + E to display code inline.

  • cmd/ctrl + shift + M to add a comment to any text.

  • Oh, and you can always use @ to mention a page or a person in your workspace.

Markdown

Notion supports all Markdown styling on desktop, web and mobile. Here's a quick rundown of shortcuts:

While typing:

  • Type ** on either side of your text to bold.

  • Type * on either side of your text to italicize.

  • Type `` on either side of your text to createinline code`. (That's the symbol to the left of your 1 key.)

  • Type ~ on either side of your text to strikethrough.

At the beginning of any line of text:

  • Type *, -, or + followed by space to create a bulleted list.

  • Type [] to create a to-do checkbox. (There's no space in between.)

  • Type 1. followed by space to create a numbered list.

  • Type # followed by space to create an H1 header.

  • Type ## followed by space to create an H2 sub-header.

  • Type ### followed by space to create an H3 sub-header.

  • Type > followed by space to create a toggle list.

  • Type " followed by space to create a quote block.

Note: Find a full list of keyboard shortcuts for Notion here →

Font and size

  • Choose from three different typography styles for every page you produce — selected to match most writing moods! Just click ••• at the upper right of your page and pick Default, Serif, or Mono. All the text on your page will change accordingly.

  • This same menu includes the Small text toggle. When you turn it on, the text on your page shrinks. Helpful if you want to fit more on a page or if you like the way it looks.

Colors

Spice up your text by turning it a color or giving it a color highlight. There are many colors to choose from and several ways to apply them:

  • Give in-line text a color or highlight from the same menu you'd use to bold, italicize or comment — just highlight any text and choose a color from the A dropdown:

  • You can also turn an entire block of text the same color. The easiest way to do this is to type that handy / followed by the name of the color you want to write in, like /red.

  • You can also change the color of a text block by typing cmd/ctrl + / at any point and then the name of the color you want followed by enter.

Tip: Using the same color over and over? Apply the last color you used with the shortcut cmd/ctrl + shift + H.

Page width

You can shrink the margins on any page and widen your content area by going to ••• at the top right of your Notion window and toggling on Full width.

The top of any page in Notion can include two things: backlinks and comments.

  • Backlinks indicate all the pages that link to the current page so you can easily navigate between them.

  • Comments capture conversation between you and your teammates. You can use them to tag each other, ask questions, provide feedback and more.

To customize backlinks and comments for a non-database page:

  • Click the ••• button at the top right of the page and select Customize page.

  • In the window that opens, toggle on or off Show backlinks.

  • Toggle on or off Page discussions.

To customize backlinks and comments for a database page:

  • Click ••• at the top right of the page and select Customize layout.

  • Click on the Heading module and toggle on or off Show backlinks.

  • Click on the settings button next to your database’s name at the top of the page. Decide if you’d like inline comments on your page to be displayed as they are by Default (with the comment visible alongside the commenter’s profile photo), or displayed in a Minimal way (with only the number of comments showing, which you can click to expand).

  • You can also decide if you’d like your page discussions, or comments that are added at the page level, to be Expanded (with all comments showing) or Off (not showing).

  • When you're done adjusting these settings, select Apply to all pages at the top of the page. Note that your backlink and comment customizations will apply to every page in the database you're in.

Customize database pages

You can create a custom layout that applies to all pages in a database. Learn more in this article →

Callouts

Callout blocks are useful for highlighting specific text or breaking it out from the rest of a document. Perhaps you want to draw attention to a warning or a tip.

Add a callout

You can add a callout to a page in a few ways:

  • Hover over a new block and select + to the left of the block → Callout.

  • Type /callout in your page and press enter.

You can move your callout block around your page by hovering over it and using the ⋮⋮ that appears as a handle to drag and drop it. Callouts can even be placed in a column.

Style your callout

  • Your callout block can contain other block types like bullets and headings. You can drag these blocks around to rearrange them within your callout.

  • Note that if you use headings in your callout, those headings will appear in your page's table of contents.

  • Every callout block comes with an icon. To change the icon, click on it and choose a new one. To remove the icon, click on it and select Remove.

  • You can also upload your own icon image (ideal size is 280 x 280 pixels), or paste a link to the image you want.

  • Click 🔀 to generate random icon options until you find one you like!

  • Change the color of the callout block itself (or the text inside the block) by clicking the ⋮⋮ icon that appears to the left on hover.

  • Select Color and choose from the background color menu to change the entire block's color. Choosing Default turns the block white with a light gray outline.

  • Selecting a non-black color for the text turns the block white with a light gray outline.

  • You can also change text and background colors with the shortcut cmd/ctrl + / and typing the name of the color you want.

Page icons and emojis

Every page can have its own icon — either an emoji or an image you upload yourself (like your logo). It'll appear at the top left of your page and in the sidebar next to it. This helps make pages memorable and easy to find.

To add or change a page icon:

  • Hover over the top of any page and click Add icon or click your existing icon.

  • Select 🔀 to cycle through randomly chosen emojis until you find one you like. Alternatively, select an emoji from the Emoji tab, an icon from the Icon tab, or your own image or image URL using the Upload tab. Uploaded icons should ideally be 280 x 280 pixels.

  • When you upload a file to turn into a page icon, you’ll also have the option to turn it into a custom emoji in your workspace’s emoji library. Just check the box next to Add to workspace Emoji library while you’re uploading your file. You can then use your custom emoji as a page icon, a reaction, or inline in a page.

To remove a page's icon, just click on it and choose Remove.

You can also use emojis inline throughout your page! Type : followed by the name of the emoji you want to use, like :fire for 🔥 or :clapping for 👏. You can also upload and use a custom emoji. To do this:

  • Open the emoji menu by typing /emoji into your page.

  • Select + at the bottom.

  • Upload an image, give it a name, and select Save. Anyone in your workspace will be able to use your custom emoji as a page icon, a reaction, or inline in a page.

Note: Custom emojis won’t render in mobile widgets.

Cover art

Cover art appears as a banner image at the top of any page, bringing some elegance, color, and style (even to databases).

  • Hover over the top of any page and click Add cover.

  • Hover over the cover that appears and choose Change cover.

  • A menu will pop up with a gallery of choices curated by Notion.

  • Click Upload to add your own image from your computer, or click Link to paste in the URL of an image from the web.

  • You can also search for and choose an image from Unsplash, a library of 1,000,000+ beautiful, usable stock photos.

FAQs

Can I make Full width my default? Is there a way to set a default style for all pages?

Not yet, but a lot of users have asked for this! We're continuing to keep this in mind for future projects.

Can I justify text to be center aligned or right aligned?

Notion doesn't have any traditional alignment options at the moment, unfortunately 😕But you can still make this happen. Drag and drop an empty line into the column next to your text to align it to the right or left.

Why can't I change text size on mobile?

This styling option, along with page width, only exists on desktop and web.

What's the ideal size and aspect ratio for cover images?

The cover images are dynamic depending on the width of your window, so there's no specific size that works best. That said, we recommend using images at least 1,500 pixels wide.

How can I insert an emoji in-line with my text 🤔?

Anywhere in your text, type : followed by the name of the emoji you want to use, like :fire for 🔥 or :clappingfor 👏

You can also use your system emoji picker to include emojis in-line on a Notion page, or anywhere else on your computer!

Mac: ctrl + cmd + space

Windows 10: windows key + . or windows key + ;

Still have more questions? Message support

Contents

  • Text styling
  • Markdown
  • Font and size
  • Colors
  • Page width
  • Customize backlinks and comments
  • Customize database pages
  • Callouts
  • Add a callout
  • Style your callout
  • Page icons and emojis
  • Cover art

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Delete & restore content

Source: https://www.notion.com/help/duplicate-delete-and-restore-content

Delete blocks

Click ⋮⋮

The ⋮⋮ icon which we call the block handle, appears in the left margin when you hover over any line or content in Notion. Click it to see the Delete option.

Click •••

When you hover over content like images, embeds, sub-pages, and web bookmarks, the ••• icon appears in the top right corner of the block to let you Delete.

On mobile, you'll see this symbol in the corner of many content blocks. Tapping it will open a menu that includes Delete. For text on mobile, tap on ••• all the way to the right in the toolbar that appears above your keyboard. You'll see the same set of options.

Right click

You can right click on any content in Notion (or use the gesture that corresponds to right click on your trackpad) to bring up a menu that includes Delete.

Keyboard shortcut

To delete, select any content block or text and hit the delete key.

Delete pages

There are many ways to delete pages in Notion:

  • Hover over the page in your left sidebar, select ••• (or right click) and select Delete from the menu.

  • Select ••• at the very top right of a page and select Delete from the dropdown menu.

  • If you're deleting a sub-page from an existing page, hover over it and click on the ⋮⋮ icon (or right click) to see the option to Delete.

  • Drag any page or content block into the Trash at the bottom of your left sidebar.

  • You can always select any page block and press the backspace or delete keys.

What happens when a page is deleted

By default, pages will remain in Trash for 30 days before they are permanently deleted from Trash.

Once pages are permanently deleted from Trash, they are retained for 30 days before they become inaccessible to all users, even workspace owners.

Enterprise Plan workspace owners may customize these settings. Learn more here →

Find pages in Trash

Once you delete a page, it will end up in Trash. You'll see Trash at the bottom of your sidebar on both desktop and mobile. Once you open Trash, you can:

  • Search for a specific page.

  • Filter by the following:

  • Last edited by: The last person to edit the page.

  • In: The page that the deleted content used to live in.

  • Teamspace: The teamspace that the deleted content used to belong to.

  • Open a deleted page to see its contents. From there, you can restore the page or permanently delete it from the trash. Note that you won’t be able to edit a page that’s in the trash unless you restore it.

On both iOS and Android, Trash is located in the ••• menu in the top left of the sidebar.

Archive pages

Archive is currently in Beta and subject to the terms of your agreement.

Archive is only available for users on Business and Enterprise plans.

Archiving a page allows you to mark pages as no longer current without deleting them.

How to archive pages and databases:

  • Open the page you want to archive.

  • In the top-right corner of the page, click •••.

  • Select Archive.

After archiving a page, you will see a yellow banner at the top of the page. It will show your name and the date it was archived.

To unarchive a page, go to the banner at the top of the page and click Unarchive.

What happens when a page is archived

Archiving is different from deleting — archived pages are still accessible. When you archive a page:

  • You will see an Archived banner at the top of the page.

  • It is hidden from search by default.

  • You can still include archived pages in search by filtering by Content status → All pages (including archived).

  • Links to the page still work.

  • If you archive a parent page, all Archive pages below are archived automatically.

  • If you archive content in databases, the content will be filtered out of the view going forward. Archived pages can be viewed by going to the database’s Settings → View archived pages.

Learn more about archiving content → Archive pages

Version history

Note: A new version of a particular page will be recorded every 10 minutes as you actively edit it. Two minutes after you’ve made your last edit on a page, we will record another version.

If you're on an Enterprise Plan, you can view the history of all changes made to a page, including who made those changes and when.

If you're not on the Enterprise Plan, a more limited history of changes made to a page is available. You can view and restore past versions of any Notion page going back:

  • 7 days if you're on a Free Plan.

  • 30 days if you're on a Plus Plan.

  • 90 days if you're on a Business Plan.

  • Any number of days if you're on an Enterprise Plan.

Need unlimited page history? Upgrade to our Enterprise Plan, or contact our sales team to learn more about Enterprise features.

See a page's version history

To access version history for a page, you will need at least Can edit access.

  • Click ••• at the top of the page and choose Version history.

  • From the window that opens, you can:

  • See all past versions of the current page.

  • Click on any past version to see what the page looked like at that point in time.

You can also see this information by clicking 🕘 at the top of any Notion page. You'll see a dropdown menu of all revisions and comments made on the current page by yourself and others. Click the 🕓 next to any revision to jump to that version in a new window.

When you open version history, you can select a version and see the highlights of what changed. This makes it easier to review edits without manually comparing two versions side by side. You’ll see changes like:

  • Text edits (what was added, removed, or changed).

  • Blocks that were added or deleted.

  • Some non-text changes (like images, to-dos, callouts, and colors).

  • Some simple table and database changes.

  • Version history shows the main highlights, but it won’t capture every single change.

  • Detailed version comparison isn’t available on mobile.

Restore past versions of a page

  • To recover only specific content blocks from a previous version, click on a certain version of a page, copy those blocks, and paste them into your current page.

  • You can also restore a past version of a page so it becomes your current one. Open the desired version and click Restore.

  • Even if you or someone on your team restores a past version, you can always go back to the page as it was during any point in the past 30 days. Just open Version history again, choose the version you want to return to, and restore it.

  • If you’re restoring a database, all of its pages and their properties will be restored. However, any contents of the database pages, like text inside of the pages, won’t be restored. To restore database page contents, you’ll have to restore an earlier version of every individual page.

  • If you’re restoring a page with an inline database (in other words, a database inside of a page), you can choose to restore or not restore the database’s pages and properties.

Note: Restoring a database may affect existing database views, as well as how other people see the database.

Version history on mobile

Version history works a bit differently on mobile that it does on the web or desktop. To access page history:

  • Click the ••• icon at the top of your page.

  • Tap Version history. You'll see a full list of versions organized by time.

  • Tap any version to view it. You can copy and paste any content you want from it into your current version, or tap Restore at the top of the screen to make that version current.

Delete properties from a database

There are many ways to delete properties from a database in Notion.

  • Click on the Settings menu in the corner of the database you want to edit.

  • Select Edit Properties.

  • Click on the property you want to delete.

  • Select Delete property.

What happens when a property is deleted

Deleted properties can be viewed, restored, or permanently deleted from the Settings menu. To view deleted properties in a database:

  • Click on the Settings menu in the corner of the database you want to edit.

  • Select Edit Properties.

  • Scroll down to Deleted Properties.

To restore a property, click the arrow. To permanently delete a property, click the trash can. Deleting a property from Deleted Properties is permanent and cannot be restored.

FAQs

I tried duplicating some blocks, but got a Please try again later error.

This error means that you've hit our duplication rate limit — right now you can only duplicate 20,000 blocks per hour. Our apologies for the incovenience!

If you wait a bit, you'll be able to duplicate the content then 👍

What if I accidentally deleted something permanently? Any way to get it back?

If you accidentally delete a page, a workspace, or even your entire account, we can help! Accidents happen 😅 Just send us a message in the app by clicking ? at the bottom of your sidebar, or email us at [email protected].

We keep backups of our database, which allows us to restore a snapshot of your content in the past 30 days if you need it.

How can I empty my trash?

There isn’t a way to empty your trash all at once. You can go in and delete individual pages from the trash — otherwise, pages in the trash will be automatically and permanently deleted after 30 days.

Enterprise plan workspace owners may customize these settings. Learn more here →

Can I use page history to restore a version that's over 30 days old?

You can if you're on a Business or Enterprise Plan! Contact sales to learn more→

Still have more questions? Message support

Contents

  • Delete blocks
  • Click ⋮⋮
  • Click •••
  • Right click
  • Keyboard shortcut
  • Delete pages
  • What happens when a page is deleted
  • Find pages in Trash
  • Archive pages
  • How to archive pages and databases:
  • What happens when a page is archived
  • Version history
  • See a page's version history
  • Restore past versions of a page
  • Version history on mobile
  • Delete properties from a database
  • What happens when a property is deleted

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Duplicate public pages

Source: https://www.notion.com/help/duplicate-public-pages

We've made a huge update to templates! Learn more here:

  • The ultimate guide to Notion templates

Duplicate a page

Let's say you come across a Notion page you love on the web and want to make it your own.

  • Log into Notion on your browser.

  • Navigate to the public page and click Duplicate in its upper right corner.

  • Choose the workspace you'd like to duplicate the page into from the dropdown.

  • Your browser will take you to that page, now duplicated into the Private section of your sidebar. It will include all the sub-pages contained in the original page.

  • You can edit this page and its sub-pages just like you would any other.

Note: After you’ve duplicated a page to your workspace, you might see some blocks that say No access. These blocks are most likely not intended to be duplicated, and you can delete them from your workspace.

Prevent duplication

If you have a public page that you don't want duplicated, you can turn that option off.

  • Open Share at the top of your published Notion page → Publish → Site customization.

  • Select Header.

  • Toggle off Duplicate as template.

  • Select Publish changes at the top of the screen.

Contents

  • Duplicate a page
  • Prevent duplication

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Images, files & media

Source: https://www.notion.com/help/images-files-and-media

Note:

  • If you're on the Free Plan, all files you upload must be under 5MB.

  • If you're on a paid plan, PDFs must be under 20MB and images (PNG, JPG) must be under 5MB.

  • If you upload an image and get an error telling you that the image is too large to be displayed, you can try uploading the image as a file.

You can also upload files to Notion using our file upload API. Learn more here →

File types supported in Notion

Notion supports the following file types:

  • HEIC

  • ICO

  • JPEG

  • JPG

  • PNG

  • TIF

  • TIFF

  • GIF

  • SVG

  • PDF

  • WEBP

  • MP3

  • MP4 (Note that MP4 files can sometimes have video compression or other components that aren’t supported in Notion. You can try converting these files into a different file type if you’re having issues.)

  • WAV

  • OGG

You can embed videos from YouTube, Vimeo, and other major sources.

Media block types

Images

Notion makes it easy to add, resize, and arrange images in any configuration or format (JPG, PNG, GIF, etc.). You can drag and drop an image into a Notion page, or you can upload an image as a block in your page. To do this:

  • Click the + that appears in your left margin when you hover over a new line. Choose Image and press enter. Or, type /image and press enter.

  • Click to upload an image from your computer, embed an image from elsewhere using its URL, or add a stock photo from Unsplash.

  • If the URL of an image

Images can also be hyperlinked, so that people can click on them to navigate to the URL of your choice. To add a hyperlink to an image:

  • Hover over the image and select ••• or ⋮⋮ → Add link.

  • Paste a link or select a Notion page as the destination. If you choose a Notion page, a backlink won’t be created.

You can also add images to databases, and display them as a gallery. To do this:

  • In a database, add the Files & media property. Clicking that field gives you the option to upload an image from your computer or embed an image from elsewhere.

  • Drag an image file into a card on a database board, or into a Files & media property cell in a table, or into a gallery.

  • Of course, you can also add an image to the body of any page inside a database using /image or drag-and-drop.

Files

Looking to import content into Notion? See the instructions in this article →

Keep your files in Notion to easily store and share them. At any place on your page, create a file block that will prompt you to Upload a file from your computer or use an Embed link to embed a file on your page like a PDF. To do this:

  • Click the + that appears to the left when you hover over a new line. Choose File and press enter. Or, type /file and press enter.

  • A menu will pop up giving you the Upload or Embed link options. Select the file you want and click Open.

  • You can also drag files into a Notion page from your desktop or a folder on your computer. Notion will upload and safely store it for future access and download.

You can also add files to database pages. To do this:

  • Add the Files & media property to your database.

  • Click on the Files & media property for a specific database page. You'll be prompted to upload your own file or embed a file from elsewhere.

  • You can also drag and drop files into cells under this property in a table. Or you can drag them into cards on a board or in a gallery. They'll appear in the Files field of the corresponding pages.

Videos

To upload your own video files to play in our custom player:

  • Click the + that appears to the left when you hover over a new line. Choose Video and press enter. You can also type /video and press enter.

  • In the menu that appears, select Embed link, then paste the video's share URL from the streaming service and click Embed video.

  • As an alternative method, simply paste a video's URL from a streaming service. In the menu that appears, choose Create embed.

You can also upload your own video files to play in our custom player.

  • Click the + that appears to the left when you hover over a new line. Choose Video and press enter. You can also type /video and press enter.

  • In the menu that appears, select Upload, and choose your video file.

  • You can also drag your video file into a Notion page from your desktop or a folder on your computer. Notion will automatically convert it to our custom video player.

Note: If your browser or OS supports playback of this video/audio format, you’ll be able to play it directly from within the Notion page.

If your browser or OS does not support playback of this video/audio format, this content may not be directly playable.

Audio

To add audio from other streaming platforms:

  • Click the + that appears to the left when you hover over a new line. Choose Audio. You can also type /audio and press enter.

  • In the menu that appears, select Embed link, and paste the URL for the track or playlist from your streaming service.

  • Or, simply paste the track or playlist's URL from the streaming service. In the menu that appears, choose Create embed.

To upload an audio file directly from your computer:

  • Click the + that appears to the left when you hover over a new line. Choose Audio and press enter. You can also type /audio and press enter.

  • In the menu that appears, select Upload, and choose your audio file.

  • You can also drag your audio file into a Notion page from your desktop or a folder on your computer. Notion will automatically convert it to our custom audio player.

Note: If your browser or OS supports playback of this video/audio format, you’ll be able to play it directly from within the Notion page.

If your browser or OS does not support playback of this video/audio format, this content may not be directly playable.

Web bookmarks

There are a few ways to add a web bookmark to a page:

  • Click the + displayed to the left when you hover over a new line. Choose Web Bookmark and press enter.

  • Type /web bookmark or just /bookmark and press enter.

  • In the mobile app, paste a URL and select Create bookmark.

Each method asks you to enter the URL. Press enter and your bookmark will pop up.

Media block options

Arrange and resize

To arrange a media block, use drag and drop to move the block around your Notion page. You can drag them into columns as well.

To resize a media block, hover over the block and you'll see two black guides appear on the left and right edges. Click either one and drag it to make your video bigger or smaller.

Crop

To crop a media block:

  • Hover over an image and select ••• → Crop image.

  • Once you’re finished, select Save.

Mask

You can give your media block a different shape by masking it. To do this:

  • Hover over an image and select ••• → Crop image.

  • Select the shapes icon in the top left corner and choose your masking dimensions.

  • Once you’re finished, select Save.

Align

To adjust your media block’s alignment in a page:

  • Hover over any image, file or media block and click the alignment icon. This appears as a square with lines above and below.

  • Choose to align left, center, or right.

Caption

To give your media block a caption:

  • Hover over any image, file or media block and click the caption icon. This appears as a square with lines underneath, representing captions below media.

  • You'll see gray text appear below your image, file or media. You can edit and style this like any other text on your page.

Alt text

To provide alternative text for your media block:

  • Hover over an image and select ••• → Alt text.

  • Add alt text describing your image and hit enter when you’re done.

  • You can hover over ALT in the corner of an image to see its alt text.

Make sure your alt text is short and descriptive. You can also provide specific details based on the context of the page that your image is embedded in. For example, if you’re including an image in a page about teaching, you could say “Teacher talks to student in the classroom” instead of “Two people talk in a room”.

Download

To download media from a page on desktop or web, hover over any image, file, or media and click the download icon at the top right. This looks like a circle containing an arrow that’s pointing down.

To download media from a page on your mobile device, tap ••• at the top right of the image, file, or media block, then select View original. Long press on the media to add it to your camera roll.

View original or full-screen

You can view images in Notion in a couple other ways — in its original format inside your browser, and in full screen mode. Here's how:

  • Hover over any image, file, or media and click Original. This will open the image in its original size inside a new tab on your browser.

  • For full screen, hover on the image and click •••. Choose Full screen from the dropdown. (You can also select the image and press space).

Replace

To replace a media block with another piece of media:

  • Hover over the block and click •••.

  • Choose Replace.

  • In the window that opens, upload another file from your computer or embed an image from elsewhere.

Comment

To comment on a media block:

  • Hover over any image, file, or media and click the word bubble icon.

  • Or, hover over and click •••. Choose Comment. You can type @ followed by someone's name to mention any of your teammates and call their attention to a question, suggestion or idea you have about the image.

Delete

To delete a media block:

  • Hover over any image, file, or media and click ••• at the top right or ⋮⋮ on the left. You can also right click on the block itself.

  • Choose Delete.

FAQs

Why do I not see alignment controls on my image, file or media block?

The alignment controls are hidden if the block is the same width as content on the page, or if the block is already at its maximum width.

Are there size limits for images and files?

While you can upload an unlimited number of images and files into Notion, there are limits on the size of each image and file.

If you’re on the Free Plan, you can upload files of up to 5MB each. If you’re on a paid plan, you can upload files of up to 5GB each. If you upload an image and get an error telling you that the image is too large to be displayed, you can try uploading the image as a file.

Still have more questions? Message support

Contents

  • File types supported in Notion
  • Media block types
  • Images
  • Files
  • Videos
  • Audio
  • Web bookmarks
  • Media block options
  • Arrange and resize
  • Crop
  • Mask
  • Align
  • Caption
  • Alt text
  • Download
  • View original or full-screen
  • Replace
  • Comment
  • Delete

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Keyboard shortcuts

Source: https://www.notion.com/help/keyboard-shortcuts

Note: You'll see cmd/ctrl used a lot below. This indicates command on Mac and control on Windows and Linux. These instructions are for English/QWERTY keyboards, but internationalization is on the roadmap!

If you're not a born shortcutter, we get it. You can still work like a Notion power user if you remember these few commands:

  • Use cmd/ctrl + F to search inside a page.

  • Use cmd/ctrl + P or cmd/ctrl + K to open search or jump to a recently viewed page.

  • Use cmd/ctrl + L to copy a page’s URL.

  • Use cmd/ctrl + [ to go to back a page.

  • Use cmd/ctrl + ] to go forward a page.

  • Use ctrl + shift + K on Mac or ctrl + K on Windows while in database peek view to go to the previous database page.

  • Use ctrl + shift + J on Mac or ctrl + J on Windows while in database peek view to go to the next database page.

  • Use cmd/ctrl + shift + L to toggle between dark mode and light mode.

Desktop keyboard shortcuts

  • Use cmd/ctrl + N to create a new page.

  • Use cmd/ctrl + shift + N to open a new Notion window.

  • Use option + shift + click to open a page as a new window.

  • Use cmd/ctrl + click to open a link as a new Notion tab.

  • Use cmd/ctrl + T to create a new Notion tab.

Tip: You can add any emoji in-line on a Notion page by typing : followed by the name of the emoji, like :apple for 🍎 or :clapping for 👏.

You can also bring up your computer's emoji picker with the shortcut ctrl + cmd + space on Mac and windows key + .or windows key + ; on Windows.

Markdown style

While typing:

  • Type ** on both sides of your text to bold.

  • Type * on both sides of your text to italicize.

  • Type on both sides of your text to createinline code`. (That's the symbol to the left of your 1 key.)

  • Type ~ on both sides of your text to strikethrough.

At the beginning of any new line or existing block of content, try these:

  • Type *, -, or + followed by space to create a bulleted list.

  • Type [] to create a to-do checkbox, followed by space. (There's no space in between.)

  • Type 1., a., or i. followed by space to create a numbered list.

  • Type # followed by space to create an H1 heading.

  • Type ## followed by space to create an H2 sub-heading.

  • Type ### followed by space to create an H3 sub-heading.

  • Type > followed by space to create a toggle list.

  • Type " followed by space to create a quote block.

Create and style your content

  • Press enter to insert a line of text.

  • Press shift + enter to create a line break within a block of text.

  • Press cmd/ctrl + shift + M to create a comment.

  • Type --- to create a divider. (Three dashes in a row.)

  • With text selected, press cmd/ctrl + B to bold text.

  • With text selected, press cmd/ctrl + I to italicize text.

  • With text selected, press cmd/ctrl + U to underline text.

  • With text selected, press cmd/ctrl + shift + S for strikethrough.

  • With text selected, press cmd/ctrl + K to add a link. You can also paste a URL over selected text to turn it into a link using cmd/ctrl + V.

  • With text selected, press cmd/ctrl + E for inline code.

  • Press tab to indent and nest content. Whenever you indent, you're nesting that block inside the block above it. If you select the parent, everything nested under it will also be selected.

  • Press shift + tab to un-nest content.

  • Type /turn at the beginning or end of a block to turn it into a different type of block. You'll see a list of choices pop up.

  • Type /color at the beginning or end of any text block to change its color or highlight color. (To remove a color or highlight, just type /default.) Example: /blue, /blue background

For all of these content creation shortcuts, cmd + option is the combination for Mac, and ctrl + shift is the combination for Windows and Linux:

Note: Windows machines might have ctrl + shift bound already by another function - learn more here.

  • Press cmd/ctrl + option/shift + 0 to create text.

  • Press cmd/ctrl + option/shift + 1 to create an H1 heading.

  • Press cmd/ctrl + option/shift + 2 to create an H2 heading.

  • Press cmd/ctrl + option/shift + 3 to create an H3 heading.

  • Press cmd/ctrl + option/shift + 4 to create a to-do checkbox.

  • Press cmd/ctrl + option/shift + 5 to create a bulleted list.

  • Press cmd/ctrl + option/shift + 6 to create a numbered list.

  • Press cmd/ctrl + option/shift + 7 to create a toggle list.

  • Press cmd/ctrl + option/shift + 8 to create a code block.

  • Press cmd/ctrl + option/shift + 9 to create a new page, or turn whatever you have on a line into a page.

  • Press cmd/ctrl + + to zoom in.

  • Press cmd/ctrl + - to zoom out.

  • Press cmd/ctrl + shift + U to go up one level in the page hierarchy.

  • In a table, press cmd/ctrl + R or cmd/ctrl + D to fill cells right or down (respectively) when you have multiple cells selected.

  • Duplicate any content on a Notion page by holding down option/alt as you drag and drop.

Edit and move blocks

Everything in Notion is a block — from a line of type (or paragraph) to an image or embed. These shortcuts let you edit whole blocks once they're selected.

  • Press esc to select the block you're currently in. Or to clear selected blocks.

  • Press cmd/ctrl + a once to select the block your cursor is in.

  • Press space to open a selected image in full-screen. Or to exit full-screen.

  • Press arrow keys to select a different block.

  • Hold down shift + up/down arrow keys to expand your selection up or down.

  • Use cmd + shift + click on Mac, and alt + shift + click on Windows/Linux to select or de-select an entire block.

  • Use shift + click to select another block and all blocks in between.

  • Press backspace or delete to delete selected blocks.

  • Press cmd/ctrl + D to duplicate the blocks you've selected.

  • Press enter to edit any text inside a selected block (or open a page inside a page).

  • Press cmd/ctrl + / to edit or change one or more selected blocks.

  • Use this shortcut to change the type of block, the color, or to edit, duplicate, or move the block. You'll see a text box at the top of the menu that pops up. Just type the action, block or color you want.

  • In a database, select multiple rows or cards, then use cmd/ctrl + / to edit them all at once.

  • Hold cmd/ctrl + shift + arrow keys to move a selected block around.

  • Press cmd/ctrl + option/alt + T to expand or close all toggles in a toggle list.

  • Press cmd/ctrl + shift + H to apply the last text or highlight color you used.

  • Press cmd/ctrl + enter to modify the current block you're in. Modify means:

  • Open a page

  • Check or uncheck a to-do checkbox

  • Open or close a toggle list item

  • Make embeds or images full-screen

@ commands

  • Mention a person: Type @ and another workspace member's name to get their attention on something. They'll be notified. Useful in comments and discussions.

  • Mention a page: Type @ and the name of another page in your workspace to create a link to it inline. If you change the name of the page, this link will automatically change too.

  • Mention a date: Type @ and a date in any format (or "yesterday," "today" or "tomorrow," or even "next Wednesday"). Helpful for giving yourself due dates.

  • Add a reminder: Type @remind followed by a date in any format (including "yesterday," "today," "tomorrow," etc.). You can click on the link that appears to adjust the date and exact time you want to be reminded. You'll receive a notification at that time.

  • Hit esc to dismiss the @-command menu if you simply want to type @.

[[ commands

  • Link a page: Type [[ and the name of another page in your workspace to create a link to it. If you change the name of the page, this link will automatically change too.

  • Create a sub-page: Type [[ and the name of the sub-page you want to nest within your current page. Use your cursor or arrow keys to select + Add new sub-page in the dropdown that appears.

  • Create a new page somewhere else: Type [[ and the name of the page you want to create. Use your cursor or arrow keys to select ↗ Add new page in... in the dropdown that appears, then select the page or database where you'd like that page to be added.

+ commands

  • Create a sub-page: Type + and the name of the sub-page you want to nest within your current page. Use your cursor or arrow keys to select + Add new sub-page in the dropdown that appears.

  • Create a new page somewhere else: Type + and the name of the page you want to create. Use your cursor or arrow keys to select ↗ Add new page in... in the dropdown that appears, then select the page or database where you'd like that page to be added.

  • Link a page: Type + and the name of another page in your workspace to create a link to it. If you change the name of the page, this link will automatically change too.

Tip: When you use [[, the dropdown menu will show page linking options first. When you use +, the dropdown menu will show page creation options first.

Slash commands

Pressing / in Notion brings up a full menu of content blocks you can choose to insert. You can shortcut this further by pressing / and then typing what you want. Here are your choices:

Basic

  • /text or /plain creates a new text block.

  • /page creates a new page (and will open it automatically when you press enter).

  • /bullet creates a bulleted list.

  • /num creates a numbered list.

  • /todo creates a to-do list with checkboxes.

  • /toggle creates a toggle list.

  • /div creates a light gray divider.

  • /quote creates a quote block of larger text.

  • /h1 or /# creates a large heading.

  • /h2 or /## creates a medium-sized heading.

  • /h3 or /### creates a small heading.

  • /link creates a link to another page in your workspace.

  • esc clears the / menu. Handy if you're just trying to use a / in your writing.

Inline

  • /mention lets you mention a page or a person in your workspace

  • /date or /reminder lets you add a timestamp or reminder to your page

  • /equation lets you add a TeX formula in line with your text

  • /emoji brings up the emoji picker

Media

  • /image will bring up the option to upload or embed an image, or add one from Unsplash.

  • /pdf lets you paste in a URL to any PDF so it will display inline on your page.

  • /book lets you paste in a URL to any website to create a web bookmark.

  • /video lets you upload a video file or embed a video from YouTube, Vimeo, etc.

  • /audio lets you upload an audio file or embed a recording from SoundCloud, Spotify, etc.

  • /code creates a code block where you can write and copy any snippet of code.

  • /file lets you upload any file from your computer or create an embed.

  • /embed lets you add any one of the 500+ embeds that work with Notion.

Advanced

  • /duplicate creates an exact copy of the current block.

  • /moveto lets you move that block to a different page.

  • /delete deletes the current block.

  • /toc creates a Table of Contents block.

  • /button or /template gives you a template button that duplicates any combination of blocks you define.

  • /bread inserts a breadcrumb menu that shows where your current page is in your workspace.

  • /math or /latex lets you write mathematical equations and symbols using TeX.

Contents

  • Most popular
  • Desktop keyboard shortcuts
  • Markdown style
  • Create and style your content
  • Edit and move blocks
  • @ commands
  • [[ commands
    • commands
  • Slash commands
  • Basic
  • Inline
  • Media
  • Advanced

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Math equations

Source: https://www.notion.com/help/math-equations

Notion uses the KaTeX library to render math equations, which supports a large subset of LaTeX functions.

Add a math equation as a block

  • Click the + that appears to the left when you hover over a new line. Scroll down and choose Block equation in the dropdown. Alternatively, type /math and press enter.

  • With the new equation block in place, click inside it to type or paste your equation, or use cmd/ctrl + enter/return.

Add a math equation inline

Just like you can format text in Notion as bold, strikethrough, or code notation, you can also format your text as a math equation, like this quadratic formula:

There are a few different ways to add math equations inline, and all are keyboard friendly.

With text shortcuts:

  • Type two dollar signs, followed by your equation. When you close your formula with two more dollar signs, it will turn into an equation.

With the equation input:

  • To open the equation input, use the keyboard shortcut ctrl/cmd + shift + E.

  • Type your equation into the input, and press enter.

With the formatting menu:

  • Highlight an equation in your paragraph.

  • Click the √x button in the formatting menu that appears, or use the keyboard shortcut ctrl/cmd + shift+ E. Your selected text should turn into an equation.

Edit an inline equation

  • You can edit an existing equation by clicking on it. This will open the equation input, and any changes you make to the equation will reflect live on your page.

  • You can also use the arrow keys on your keyboard to navigate to an equation. The equation input will open when your cursor passes over the equation, and the equation input will close if you continue pressing the arrow key in the same direction.

Recognized symbols

Notion supports the full scope of symbols and operations within the \KaTeX language. For a full list of supported functions, please visit the links below:

Supported Functions · KaTeX

Support Table · KaTeX

Note: KaTeX spans most, but not all mathematical notation supported by LaTeX. If your equation isn't rendering correctly in Notion, please visit the links above to see if that function is supported.

FAQs

I don't know LaTeX but want to use Notion's equations. How can I get started?

It's easy to get started using LaTeX for homework, class notes, or lab reports. Basic arithmetic and variable names are valid in LaTeX already.

If you just need to look up specific symbols, Detexify is a great resource that allows you to draw the symbol and look up the corresponding LaTeX code.

To learn more powerful LaTeX, Overleaf documentation is a great place to learn the basics:

  • Mathematical expressions

  • Subscripts and superscripts

  • Brackets and Parentheses

  • Matrices

  • Fractions and Binomials

  • Aligning Equations

  • Operators

  • Spacing in math mode

  • Integrals, sums and limits

  • Display style in math mode

  • List of Greek letters and math symbols

  • Mathematical fonts

Note that Overleaf is a full-featured LaTeX editor, so not everything in the documentation is supported in Notion. If in doubt, you can always check this list of Supported Functions or alphabetized Support Table to determine which functions are supported.

Why can't I render a specific equation? What formulas/libraries do you support? Can you add support for a formula or library I want to use?

Notion uses the KaTeX library to render equations. KaTeX supports a large subset of LaTeX, documented on their list of Supported Functions and alphabetized in this Support Table. To request support for new functions or environments, you can open an issue on the KaTeX GitHub project.

I'm trying to use the align environment and it's not working!

From the Common Issues page of the KaTeX documentation:

"KaTeX does not support the align environment because LaTeX doesn't support align in math mode. The aligned environment offers the same functionality but in math mode, so use that instead."

Can I use inline equations for superscript and subscript?

It's possible to use inline equations for superscript and subscript, but it does mean that the text will be an equation, in "equation font."

  • Use ^ to designate superscript, for example: x^2

  • Use _ to designate subscript, for example: H_2O

If there are multiple characters that you want to include in superscript or subscript, wrap them in curly brackets. For example: 23^{rd}

What happens when I copy/paste inline LaTeX?

It will give you the source code.

How do I use Notion for chemistry?

Notion supports the \\ce and \\pu chemical equation macros from the mhchem extension. These shortcuts allow you to typeset beautiful chemical and mathematical equations quickly and easily.

How do I convert between inline and block equations?

If you have a block containing an inline equation, you can use the "Turn into" menu to make it a block equation.

Still have more questions? Message support

Contents

  • Add a math equation as a block
  • Add a math equation inline
  • Edit an inline equation
  • Recognized symbols

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Presentation mode

Source: https://www.notion.com/help/presentation-mode

Note: Presentation Mode is currently in beta and subject to the beta terms of your agreement.

Present any Notion page as a slide deck with Presentation Mode. Presentation Mode is available on Plus, Business, and Enterprise plans.

How it works

Presentation Mode uses divider blocks to split your page into slides. Each section of content between dividers becomes one slide. The page title and icon automatically become your title slide.

You don't need to set anything up in advance, just add dividers to any existing page and present.

How to build your slides

  • Open or create a Notion page

  • Write your content — each section will become a slide

  • Insert a Divider block between sections by typing /divider or --- on a new line

  • The first slide is always your page title (with icon, if set)

  • Open the ••• menu at the top right of the page and select Present

Tips for creating slides

  • Use headings to give each slide a clear title

  • Keep slides focused — a heading plus a few bullet points works well

  • Tables render in presentation view

  • Toggles are interactive — you can open and close them during a presentation

  • Empty blocks are trimmed automatically, so your slides look clean

  • Comments are hidden while presenting

How to enter Presentation Mode

There are two ways to start a presentation:

  • Three-dot menu: Open the ••• menu at the top right of the page and select Present

  • Keyboard shortcut: Press ⌘ + Option + P on Mac or Ctrl + Alt + P on Windows/Linux

  • Six-dot menu: To present from a specific block, click the ⋮⋮ symbol and choose Present from here

Your page will enter fullscreen with a zoom-to-fit view automatically.

Once in Presentation Mode:

  • Use the arrow keys or on-screen navigation arrows to move between slides

  • Click X or press Escape to exit and return to the normal page view

Limitations

  • Presentation Mode is available on desktop and web only

  • Shareable presentation links are not supported

  • Page cover images do not appear on the title slide

  • Links are not functional during presentations

  • Speaker notes are not supported

Contents

  • How it works
  • How to build your slides
  • Tips for creating slides
  • How to enter Presentation Mode
  • Navigating slides
  • Limitations

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Synced blocks

Source: https://www.notion.com/help/synced-blocks

With synced blocks, you can use the same block and its contents in multiple places throughout a page or a workspace. For example, you could use your team’s mission statement in an onboarding document and a meeting notes document for your next team sync. If your mission statement changes in the future, you’ll only need to edit it in one place for the changes to reflect everywhere that the mission statement is synced!

Sync blocks

To sync blocks across pages, multiple locations in the same page, or workspaces:

  • Select the blocks by dragging across them with your cursor.

  • Click ⋮⋮ next to your selected blocks. Select Turn into → Synced block.

  • Select the copy icon, then paste the blocks wherever you’d like.

Note: If a user doesn't have access to the page containing the original block, they won’t be able to see a synced block's contents and can request access to that page. Make sure to give the right users permission in advance to see the original block.

Edit synced blocks

If you make a change in one instance of a synced block, that change will also appear in all other places where that synced block exists.

When you’re editing a synced block, you’ll see a border around the block to let you know it’s a block that is synced across multiple pages or workspaces.

You’ll also see the following at the top of a synced block:

  • Editing in ↙ # other pages, which lets you see where else that synced block exists, and navigate to those pages.

  • You’ll see ORIGINAL next to the name of the page where the synced block was created.

  • A copy icon, which you can click to copy the synced block and paste it somewhere else.

Unsyncing blocks

Unsyncing a synced block breaks the connection between it and its other copies. After you unsync, each block becomes independent, so edits you make won’t affect the others. Any page links inside the block will still work after unsyncing.

To unsync a single copy from a synced block:

  • Hover over the copy.

  • Select ••• → Unsync.

To unsync all blocks at once:

  • Hover over the original synced block.

  • Select ••• → Unsync all.

Note: If a synced block has more than 10 copies, clicking Unsync all, or deleting the original synced block, will remove all copies.

FAQs

I added a synced block to another page, but no one else can edit it.

Whomever you share the page with needs to have edit access to the original block to be able to edit any synced copies.

I deleted the original synced block and then clicked Undo. Why didn't all the synced copies come back?

If a synced block has more than 10 copies, deleting the original will also remove all copies. Undo won't restore them in this case. To prevent losing multiple copies, unsync individual blocks one at a time instead of deleting the original or using Unsync all.

Still have more questions? Message support

Contents

  • Sync blocks
  • Edit synced blocks
  • Unsyncing blocks

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Move & duplicate content

Source: https://www.notion.com/help/transfer-content-to-another-account

Note:

  • When you move content from one place to another, your content will be duplicated into the destination workspace or account, and the original content will continue to live where it used to.

  • In the process of duplicating pages from one place to another, some content or settings in the duplicated page may be broken. This could include links, relations, permissions, page history, and more. We recommend keeping your original content until you're absolutely sure the duplicated content is set up correctly.

Duplicate content to another workspace

If you have multiple workspaces associated with your Notion account and you want to duplicate content from one workspace to another:

  • Select + New page in the sidebar of the workspace associated with the content you want to duplicate — this page will contain all of the content you want to duplicate to make it easier for you to do so in bulk.

  • From your sidebar, drag all the pages you want to duplicate into that new page.

  • Open the new page, then select ••• → Move to.

  • Open the dropdown next to your current workspace’s name, then select the destination workspace.

  • Find a place in your destination workspace for your duplicated pages to live.

  • Select I understand, duplicate.

Duplication error message troubleshooting

If you’re seeing “Duplication failed” or a similar error message when attempting to move content from one workspace to another, review and try the list of common solutions below.

You reached the duplication rate limit

Notion has a max duplication rate limit of 50,000 blocks per hour. Large sets of pages, databases, and nested content can quickly exceed this limit.

If too much content is duplicated within a short period, you may see a more specific error, such as “Rate limit reached, please try again later”.

To resolve this:

  • Split large content into small batches and duplicate each batch gradually over time.

  • Wait 1 hour before retrying the duplication.

The destination workspace can’t accept additional blocks

The workspace you’re moving content to may have plan or workspace-level limitations that prevent new blocks from being created. This is most common with free plans and workspaces that have exceeded their block or usage limits.

To resolve this:

  • Check if the destination workspace has usage restrictions.

  • Reduce the amount of content being duplicated.

  • Upgrade the destination workspace if needed.

The content being moved includes a locked or protected template

Some Marketplace templates and protected content include blocks with restricted access. This content will duplicate successfully within the same workspace, but fail when an attempt is made to duplicate it to different workspaces.

To resolve this:

  • Check if the source content originated from a locked Marketplace template.

  • Use an unlocked version of the template if available.

  • If needed, recreate the content structure manually within the destination workspace.

Permissions or account access issues

The duplicating account must have the right permissions in both the source and destination workspaces. Duplication can fail if:

  • You’re logged into a different Notion account.

  • You don’t have permission to create content in the destination workspace.

  • Some nested pages or databases in the content you’re moving have restricted access.

To resolve this:

  • Confirm you’re logged into the same account, and that this account has access to both workspaces.

  • Ensure you access to all nested pages and databases included in the move.

  • Ensure you have permissions to create pages in the destination workspace.

None of the above

If none of the above resolves the issue, or if you’re not sure what’s causing it, try the solutions below.

Test with a small page

Try duplicating only a small page to the destination workspace. If the small page succeeds, the issue is most likely related to:

  • Content size

  • Duplication rate limits

  • Large databases or nested pages

If the small page fails, check for account permissions issues or workspace limitations.

Split large content into smaller batches

For large migrations, try splitting content into small batches to move gradually over time. Keep each batch below the approximate 50,000 blocks per hour limit. When duplicating each batch:

  • Move smaller sections separately.

  • Avoid duplicating very large databases all at once.

  • Space out large duplication batches over time.

Retry duplication after waiting 1 hour

If a duplication effort fails, wait 1 hour before trying again. This resets the 50,000 blocks per hour limit.

Duplicate content to another account

Tip: If you want your Notion account to be associated with a new email address, simply change your email following the instructions here →

To duplicate content from one Notion account to another:

  • Log into the account associated with the content you want to duplicate.

  • Select + New page in your sidebar — this page will contain all of the content you want to duplicate to make it easier for you to do so in bulk.

  • From your sidebar, drag all the pages you want to duplicate into that new page.

  • Go into the new page and select Share.

  • Enter the email address associated with the Notion account you want to duplicate content into.

  • Make sure Full access is granted.

  • Select Invite.

  • Log into the account that you want to duplicate the content into. You should be able to see the page you just shared from your other account.

  • From inside that page, drag to select all of the pages inside, then select ⋮⋮ → Move to. Note that the page containing all of the pages can’t be duplicated.

  • Find a place for your duplicated pages to live.

  • Select I understand, duplicate.

FAQs

I tried changing my email address but got an error message saying: "A user with this email already exists.

If you'd like to change your account email to one that already exists within Notion, you can log into the account that holds the email you want and delete that account to free up that email address.

To delete the account, go to Settings in the left sidebar, then My Account, then Delete My Account.

Then log into your current account, and go to Settings, then My Account, and select Change email. You should be able to switch to the freed up email address.

I can't seem to invite another account to my page.

You may have enabled the Disable guests feature. You can find it in the Security & identity section of Settings in your sidebar.

I can't find any workspaces in the Move to menu.

You may have enabled the Disable moving pages to other workspaces setting. You can find it in the Security & identity section of Settings in your sidebar.

Still have more questions? Message support

Contents

  • Duplicate content to another workspace
  • Duplication error message troubleshooting
  • You reached the duplication rate limit
  • The destination workspace can’t accept additional blocks
  • The content being moved includes a locked or protected template
  • Permissions or account access issues
  • None of the above
  • Duplicate content to another account

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Use pages offline

Source: https://www.notion.com/help/use-pages-offline

Who can use pages offline?

All workspace members on all plans can use pages offline. To do so, you’ll need to be using Notion’s desktop or mobile apps. This feature isn’t available on web browsers.

If you’re on a paid plan, Notion automatically downloads your recently visited and favorited pages for offline use as well.

Download pages for offline use

Note: Currently, pages can be downloaded individually for offline use and, if you’re on a paid plan, your recently visited and favorited pages will automatically download for offline use as well.

We’re continuing to expand offline capabilities — check back here or check our socials for the latest.

To use Notion pages offline in Notion, you’ll need to download individual pages for offline use. To do this:

  • Open the page you want to make available offline.

  • Select ••• at the top of the page.

  • Toggle on Available offline.

A progress bar will indicate that the page is downloading to your device, and when the progress bar is complete, your page will be ready to use offline!

If you're on the Plus, Business, or Enterprise Plan, Notion automatically makes your recently visited and favorited pages available offline as well. To check which specific pages have been automatically downloaded, go to Settings → Offline.

Note: Subpages of any downloaded pages won’t automatically download for offline use. Make sure to download any important subpages individually!

Downloading databases for offline use

When you download a database or a page containing a database, the first 50 rows of the first view of the database will also be downloaded for offline use. We’re continuing to make databases work even better offline.

For the best offline experience with databases:

  • Make sure the first view of your database is the one you use most often, or the one you want to use offline.

  • Download any additional important rows after the first 50.

What you can do while offline

While offline, you can:

  • Create new pages.

  • View and edit downloaded pages and use all of the essential block types, with the exception of some advanced blocks that require an internet connection to work properly, such as:

  • Embeds from other apps

  • AI blocks

  • Forms

  • Buttons

To check which block types are available to you while you’re offline, open the slash menu in your page. Certain block options will appear as unavailable until you’re back online.

You won’t be able to share a page or edit permissions for a page while offline.

Keeping your page up to date

  • Regardless of how a page was made available offline (downloaded by you or downloaded by Notion), it will be automatically updated in the background. For example, if you marked a page as available offline on your phone, then update that page on desktop, your phone will automatically download the latest version for the next time you go offline.

  • For the best experience with creating or editing pages while offline, we recommend that you connect to WiFi whenever you can to sync your changes.

  • While Notion attempts to automatically resolve conflicts (edits made by several people at once) for text-based edits, note that there are still risks associated with conflicts related to non-text edits. For example, if two people update a select property in a database while they’re offline, only one update can ultimately be saved.

Manage downloaded pages

Manage all the pages you’ve made available offline by going to Settings → Offline. From here, you can:

  • Quickly navigate to any of your downloaded pages.

  • Search for pages that have been marked available offline.

  • Stop making certain pages available offline.

  • If you’re on a paid plan, you can view which pages have been downloaded for offline use by you or automatically by Notion, and turn off automatic offline download of your recently visited and favorited pages by toggling off Automatic downloads.

Turn automatic downloading off

If you don't want your recently visited and favorited pages to automatically download for offline use:

  • Go to Settings → Offline.

  • Toggle off Automatic downloads.

Find the best ways to use pages offline here →

FAQs

Are my downloaded pages synced across devices?

Pages you download individually for offline use will only be available at the device level. For example, if you download pages for offline use on your mobile phone, they won’t be automatically available on your laptop.

I don’t want to have to download my pages manually. Is there any other way?

This is just the first step, and we are actively working to make using Notion offline even smoother.

For now, if you often need Notion on the go, check out the Plus, Business, or Enterprise Plan. If you’re on any of these plans, your recents and favorites get downloaded automatically so they’re always ready to use offline. See what else is included in each plan here →

Contents

  • Who can use pages offline?
  • Download pages for offline use
  • Downloading databases for offline use
  • What you can do while offline
  • Keeping your page up to date
  • Manage downloaded pages
  • Turn automatic downloading off

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Wikis & verified pages

Source: https://www.notion.com/help/wikis-and-verified-pages

Wikis, page owners, and verified pages can help you centralize, find, and update knowledge with ease.

Wikis

Create a wiki

Note: At this time, only pages can be turned into wikis. You can’t turn a database into a wiki.

To turn a page into a wiki:

  • Select ••• at the top of the page.

  • Select Turn into wiki.

Wikis come with three default views:

  • Home: This view shows you all of the pages within the wiki. You can add any blocks to customize the page to your liking — for example, you could have a callout that explains what kind of pages the wiki contains, or which team owns the wiki. You could also organize your pages by creating headings, then dragging and dropping specific pages under those headings.

  • All pages: This is a database view of all the pages within the wiki.

  • Pages I own: This is a database view showing only the pages that you own.

You can create additional views with other layouts like a calendar, timeline, or list.

Undo a wiki

If you no longer want a page to be a wiki:

  • Select ••• at the top of the page.

  • Select Undo wiki.

Verified pages and owners

You can verify content in your workspace to show that its contents are up to date. You can choose to keep a page verified for a certain period of time or indefinitely.

Verified pages will have a blue check mark next to their name when they’re @-mentioned, and when they’re displayed in Notion search results. When a page’s verification expires, its owner will be notified in their Notion inbox as well as via email.

Verify pages in wikis

Note: By default, whoever creates a page in a wiki becomes the page’s owner, but you can change the page owner at any time.

To verify a page in a wiki:

  • Open a wiki page you own.

  • Click on the Verification section at the top.

  • Choose whether you want to verify the page until a specific time or indefinitely.

To verify a page from a database view in a wiki:

  • Select the verification property value for a page you own.

  • Choose whether you want to verify the page until a specific time or indefinitely.

Once verification expires, page owners will be notified to re-verify the page.

Verify individual pages in your workspace

Note: This feature is only available on the Business and Enterprise Plans.

You can verify pages that don’t belong to a wiki. To do this:

  • Open a page for which you have Can edit access or Full access.

  • Hover over the page name.

  • Select Verify.

  • Choose whether you want to verify the page until a specific time or indefinitely.

For a page to be verified, it must have at least one owner. To add owners to a verified page:

  • Open a page for which you have Can edit access or Full access.

  • Select Verified at the top.

  • Select Owner.

  • Add people from your workspace.

Verify pages in a database

Note: This feature is only available on the Business and Enterprise Plans.

While you can verify individual pages in a database following the instructions above, you can also add verification as a property to an entire database to verify all of the database’s pages.

To add verification to a database (not a wiki):

  • Select ••• at the top of the database → Properties → New property.

  • Select Verification. This will automatically also add an Owner property to the database.

  • Select the verification property value for a page you have Can edit access or Full access to.

  • Choose whether you want to verify the page until a specific time or indefinitely.

By default, a page’s creator will also become its Owner. To change the settings for the Owner property:

  • Select ••• at the top of the database → Properties → Owner.

  • Select Limit to decide if each database page should only have 1 Person as the owner, or if there should be No limit.

  • Select Default to decide if the Owner for any new pages created in the database should be the person the page was Created by, or if there should be No default.

Remove verification

To remove verification for a page in a wiki or an individual page:

  • At the top of the page, select Verified.

  • Select Remove verification.

To remove verification for page in a database with a verification property:

  • Select the verification property value for the page.

  • Select Remove verification.

Manage all your verified pages

To see all of the verified pages in your workspace:

  • Go to Settings in your sidebar.

  • Select Verified pages.

From here, you can search for a specific page, filter by owner or teamspace, and more.

Contents

  • Wikis
  • Create a wiki
  • Undo a wiki
  • Verified pages and owners
  • Verify pages in wikis
  • Verify individual pages in your workspace
  • Verify pages in a database
  • Remove verification
  • Manage all your verified pages

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Intro to writing & editing

Source: https://www.notion.com/help/writing-and-editing-basics

Editing tools

There are three tools to familiarize yourself with in order to create any page you want.

  • + icon: Appears in the left margin whenever you hover over a new line. Click it to open a menu of content types you can add to your page.

  • ⋮⋮ icon: This appears in the left margin whenever you hover over a new line or content block. Click and drag to move a block. Or click it to open a menu of actions. For example:

  • Turn into: Transforms the block into another type of block (like a bullet into a checkbox, or plain text into a heading), or into a page.

  • Color: Only appears for certain types of blocks to turn them into a different color or give them a background color — like text, files, and web bookmarks.

  • Copy link to block: Copies the anchor link to this particular block.

  • Duplicate: Makes an exact copy of the content block.

  • Move to: Moves the block to another page in your workspace.

  • Delete: Deletes the block.

  • Comment: Lets you add a comment to the block.

  • Suggest edits: Lets you make a suggestion on the block.

  • Ask AI: Lets you ask Notion AI anything, or take actions on your block using Notion AI.

  • / menu and commands: The easiest way to both add content to your page or apply any of the actions above (essentially a shortcut for the same functionality of the + and ⋮⋮ menus).

  • Type / followed by any type of block to add it. Examples: /bullet or /heading.

  • Type / followed by any action to apply it to the block. Examples: /delete or /duplicate.

  • Type / followed by the name of any color to change the color of the block. Like /red.

  • Typing / will bring up a menu of block types — all of your options for the type of content you can create in Notion. As you experiment with block types, you’ll find a combination of your most used and your recently used blocks at the top of the menu for quick and easy access.

Types of content

There are many different types of content blocks you can add to Notion, from bullet points to images to embeds to math equations. Here's a full list of content types, split into the same categories you'll find in our block menu (which can be opened with / or +).

Basic blocks

  • Text: Just your regular old plain text!

  • Page: Adds a sub-page inside your page. You can put pages inside pages inside pages.

  • To-do list: Checkboxes for tasks and such. Shortcut [].

  • Heading 1: The largest heading, can be easily added with shortcut /h1.

  • Heading 2: The medium-sized heading, can be easily added with shortcut /h2.

  • Heading 3: The smallest heading, can be easily added with shortcut /h3.

  • Table: Creates a simple set of columns and rows.

  • Bulleted list: Bullets. Shortcut - + space.

  • Numbered list: Indents your list and automatically generates the next number.

  • Toggle list: Creates a toggle that can contain other content, and can be opened or closed. You can create a toggle using the shortcut > + space. At this time, you’ll need to open and close toggles manually — there’s no way to open and close them all at once, or make them open or closed by default.

  • Quote: Creates larger text to break quotes out from the rest of your document.

  • Divider: Creates a thin gray line to break up text. Shortcut ---.

  • Link to page: Creates a block that's a link to another page in your workspace.

  • Callout: Creates boxed text for tips, warnings, disclaimers, etc. With emoji!

Database

Add a database inline in the body of a Notion page. A great way to create a page that includes both writing and databases. Learn more about databases here →

  • Table view: Adds a table on your page.

  • Board view: Adds a kanban board on your page.

  • Gallery view: Adds a gallery on your page.

  • List view: Adds a list more minimal than a table to your page.

  • Calendar view: Adds a calendar on your page.

Media

There are several types of media you can add, view, and play (audio/video) right in Notion.

  • Image: Upload images or add images on your page.

  • Video: Upload your own file or embed from YouTube, Vimeo, etc.

  • Audio: Upload your own recording or embed from Spotify, Soundcloud, etc.

  • File: Upload any sort of file to a page to store it exactly where you want it.

  • Code: Add a block of code in any language, complete with formatting.

  • Web bookmark: Add a clickable link preview of a URL to your page.

Embeds

You can embed content from 500+ apps directly into Notion. We created shortcuts for a few of the most popular apps, but /embed works for nearly any other. Here are our named embeds:

  • Google Drive: Pull together Google Docs, Sheets, Slides, etc. right in your Notion page.

  • Tweet: Adds interactive/clickable tweets into your page (/tweet + enter for example).

  • GitHub Gist: Embeds code, notes and snippets from Github.

  • Google Maps: Embeds an interactive Google Map in your page.

  • Framer: Embed a prototype from Framer into your page.

  • Invision: Embed a project from Invision.

  • PDF: You can either paste a link to a PDF or upload one to display it in full on your page.

  • Figma: Embed a Figma file so it appears in your page.

  • Loom: Embed a playable Loom recording in your page.

  • Typeform: Embed a survey that people can complete entirely in Notion.

  • CodePen: Embed code snippets from CodePen on your page.

  • Whimsical: Embed mind maps, flowcharts, wireframes, and sticky notes from Whimsical.

Type / followed by the name of any embed to add it. All of these will prompt you to input the URL for the embed you want.

Advanced blocks

  • Inline equation: Displays beautifully formatted mathematical characters and expressions.

  • Button: Lets you automate specific actions with one click. Learn more here →

  • Breadcrumb: Inserts an automatically generated breadcrumb menu that shows where the page you add it to lives in your workspace.

  • Table of contents: Adds a list of links to all the headings on your page.

Inline options

The content menu includes a few options that aren't technically blocks. Instead, they're / commands that will add several other types of content to your page. For dates or mentions, you can also @.

  • Mention a person: Gets the attention of someone else in your workspace.

  • Mention a page: Creates an inline link to another page in your workspace.

  • Date or reminder: Creates a dynamic timestamp or reminder that will trigger a notification.

  • Emoji: Brings up the emoji picker. You can also select + in the emoji picker to upload a custom emoji.

Spell check

When you use Notion for web, your spelling will be checked by your browser’s spell check, and you’ll have to enable or disable spell check in your browser settings.

Notion for desktop has a built-in spell check that’s on by default. To turn this off:

  • Right-click a typo in a page.

  • In the menu that appears, select Disable spell check.

To turn spell check on in Notion for desktop:

  • Right-click a word on any page.

  • In the menu that appears, select Enable spell check.

Style your writing

Here are the basics for styling your writing in Notion. Learn more about styling and customization here →

  • Notion is equipped with all the text styling features you've come to expect from any word processor — with a few more added in. Highlight any text to see the editing menu:

  • Choose from three different typography styles for every page you produce — selected to match most writing moods! Just click ••• at the upper right of your page and pick Default, Serif, or Mono.

  • To change text size, go to ••• and switch on Small text.

  • You can shrink the margins on any page and widen your content area by going to ••• at the top right of your Notion window and toggling on Full width.

Arrange and modify content

Here are the basics for moving and structuring content around your page.

Select content

  • Click and drag from the left or right page margin to select an entire block of content, or multiple blocks at a time.

  • Click and drag from within a block to select, cut, copy, and paste paste partial text across paragraphs, bullet lists, callouts and more — without having to select each block in its entirety.

  • If you're in editing mode within a block, press Esc to select the entire block.

Partial text selection across blocks will be supported on all platforms except Firefox. We’re actively working with the Mozilla team to enable this feature in Firefox as soon as possible.

Drag-and-drop

Any content block in Notion (including lines of text) can be dragged and dropped around the page. This includes rows in tables and cards in boards and galleries!

  • Hover over any block and use the ⋮⋮ icon that appears as a handle to drag it around.

  • Blue guides will appear to show you where it will go. (A good way to nest bullets and to-do's.)

  • Release your mouse to drop the block, table row, or card wherever you want it to go.

  • Drag-and-drop also works in your sidebar to reorder pages, nest pages inside pages, and move them between sections.

Markdown and shortcuts

Notion supports many Markdown shortcuts. Learn more about keyboard shortcuts here →

While typing:

  • Type ** on both sides of your text to bold.

  • Type * on both sides of your text to italicize.

  • Type `` on both sides of your text to createinline code`. (That's the symbol to the left of your 1 key.)

  • Type ~ on both sides of your text to strikethrough.

At the beginning of any line of text, try these shortcuts:

  • Type *, -, or + followed by space to create a bulleted list.

  • Type [] to create a to-do checkbox. (There's no space in between.)

  • Type 1., a., or i. followed by space to create a numbered list.

  • Type # followed by space to create an H1 heading.

  • Type ## followed by space to create an H2 sub-heading.

  • Type ### followed by space to create an H3 sub-heading.

  • Type > followed by space to create a toggle list.

  • Type " followed by space to create a quote block.

Collaborative content

There are a couple of tools you can use while writing and editing that help with teamwork.

  • @-mention a person: Type @ followed by one of your teammate's names to draw their attention to something on your page. You can do this inline in text or in a discussion or comment. The person will be notified to look at that part of your page.

  • Add a comment: You can add a comment to specific text by highlighting it and hitting the 💬 button or using the shortcut cmd/ctrl + shift + m.

On mobile

The editing experience is pretty different on mobile than it is on desktop. There are no / commands. And no icons that appear on hover. Instead, all content is created from the editing toolbar located above your keyboard:

  • Double tap to select text, and drag your selection to include content across multiple blocks.

  • Tap the + to see a full menu of other content block types you can add to your page.

  • From this toolbar, you can also:

  • @-tag a person or page

  • Add a comment

  • Insert an image

  • Delete content

  • Indent or un-indent

  • Select text color and highlight

  • Delete and duplicate a block.

  • Copy a link to a block (under •••).

Other editing options are located in the ••• menu at the top right:

  • Style: Choose from three different typography choices to format your page.

  • Undo/Redo: Take back your last action on a page, or reinstate it.

FAQs

Can I make Full width my default? Is there a way to set a default style for all pages?

Not yet, but a lot of users have asked for this! We're continuing to keep this in mind for future projects.

Can I justify text to be center aligned or right aligned?

Notion doesn't have any traditional alignment options at the moment, unfortunately 😕But you can still make this happen. Drag and drop an empty line into the column next to your text to align it to the right or left.

Is there a way to disable the menu that appears every time I type /?

There's no way to turn this off by default for now, but you can press esc as soon as it pops up in order to dismiss it.

How can I copy text from multiple blocks?

On desktop, click and drag from the left or right page margin to select an entire block of content, or multiple blocks at a time. Click & drag from within a block to select, cut, copy & paste partial text across paragraphs, bullet lists, callouts & more — without having to select each block in its entirety.

On mobile, double tap to select text, and drag your selection to include content across multiple blocks.

Still have more questions? Message support

Contents

  • Editing tools
  • Types of content
  • Basic blocks
  • Database
  • Media
  • Embeds
  • Advanced blocks
  • Inline options
  • Spell check
  • Style your writing
  • Arrange and modify content
  • Select content
  • Drag-and-drop
  • Markdown and shortcuts
  • Collaborative content
  • On mobile

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